1. Introduction
Dit betreft de privacy verklaring van Veynex Recruitment B.V., h.o.d.n. Veynex Embedded Software, hierna te noemen “Veynex Embedded Software”, gevestigd te Sittard-Geleen en kantoorhoudende te ( 6163 CX ) aan de Transportlaan 25. De privacy verklaring is van toepassing op de verwerking van persoonsgegevens van onze klanten, leveranciers, medewerkers, sollicitanten en andere personen die onze website bezoeken of contact met ons hebben.
For Veynex Embedded Software, the protection of personal data is very important. Veynex Embedded Software respects your privacy and ensures that your personal data is always treated confidentially and in accordance with applicable privacy legislation. We strive to safeguard the privacy of our customers, suppliers, employees and third parties as much as possible. In doing so, the following principles apply:
- we do not process more personal data than permitted by law and only insofar as such data are necessary for the performance of the agreement and the fulfilment of statutory obligations (e.g. where it concerns the payment of taxes and contributions);
- personal data are confidential and on that basis only accessible to those employees, who need this information to perform the work;
- we ensure proper security of personal data. This applies to both physical security (where paper files are concerned) and digital security (where digital files are concerned). Moreover, the files are secured against data leaks to the outside world;
- we do not retain personal data longer than necessary to perform the agreement or comply with legal obligations.
In this privacy statement, we inform you about how we handle personal data. If, after reading this privacy statement, you still have questions about how we handle personal data, if you wish to exercise your rights set out in this privacy statement under the General Data Protection Regulation ("AVG"), or other laws and regulations on personal data, or if you wish to lodge a complaint about the use of your personal data, you can contact our ISO (Information Security Officer), as specified below. If you are not satisfied with the handling of your complaint or if you prefer not to submit your complaint to us, you can also submit it to the Personal Data Authority via the website autoriteitpersoonsgegevens.nl.
2. Processing of personal data by Veynex Embedded Software
We process the following personal data:
- the data concerning (contact) persons of the companies with which we do business and which you provide to us in the context of the performance of agreements concluded with us or the preparation thereof, such as a contract of assignment, secondment agreement, employment contract and the like;
- the data you provide yourself, which we use for the performance of our services, including recruitment and selection of staff, secondment, personnel administration, IT training, etc;
- the data we collect, especially if you visit our website. This may include data that you send to us via our website, but also data that we collect automatically via the website, such as browser data, pages you visit, links you click, IP address data, etc.
3. When do we collect personal data
We collect your personal data including:
- If you contact us via the contact form on the website, by e-mail or by telephone, we process the data you provide. This includes the contact details you provide to us (name, e-mail address, phone number, etc.) and the reason why you are contacting us (e.g. because you want to respond to a vacancy).
- If you visit the website, we process analytical data about (the computer of) visitors to our website via cookies that are placed when you visit the website. More information on this can be found in our cookie statement. The data we collect about visitors to the website is only used to keep statistics on visits to the website (e.g. to see which pages are most frequently viewed). The data is stored anonymously.
- If customers, where you have been offered or where you work or have worked, share personal information about you with us.
- from social media only if we have a legitimate reason to believe that you would be interested in our services.
4. Purposes of processing
Your personal data will be processed by Veynex Embedded Software for the following purposes:
- the performance of the contract(s) concluded with you, e.g. assignment contract, employment contract, secondment contract;
- the performance of our services (both internal and external), including recruitment and selection of staff, secondment, IT training and the like;
- conducting administration as well as other internal management activities;
- liaising with you and responding to questions raised by you;
- To inform you about developments in the market;
- conducting customer satisfaction surveys;
- performing marketing activities, including sending newsletters and invitations to events organised by Veynex Embedded Software;
- improving the services provided by Veynex Embedded Software;
- complying with legal obligations, such as record-keeping and retention obligations;
- handling any disputes with you regarding the performance of the agreement/assignment.
5. Legal grounds for processing your personal data
The legal grounds for the aforementioned purposes of processing are as follows:
- the performance of the contract concluded with you, e.g. the assignment contract and/or the employment contract and/or taking pre-contractual measures at your request;
- the promotion of the legitimate interests of Veynex Embedded Software or a third party;
- complying with legal obligations, such as record-keeping and retention obligations;
- consent given by you (unambiguously and specifically);
- the promotion of the legitimate interests of Veynex Embedded Software or of a third party (Art. 6(1)(f) AVG).
6. Explanation of legitimate interests
The aforementioned legitimate interests may lie in the following:
- direct marketing purposes;
- quality and training purposes;
- improving the quality of our product and service;
- scientific research.
You have the possibility to object to the processing of your personal data. To this end, you have a right to object. Consent granted by you may be revoked at any time.
7. Mandatory disclosure of personal data
If we ask for your personal data, we will make it clear in each situation whether the provision of the data is necessary or mandatory and what the possible consequences are if the data are not provided. The basic principle in this respect is always that Veynex Embedded Software will not process more personal data than necessary for the purposes described above.
We may provide your data to third parties. This may include our contractors or suppliers who carry out services or assignments on behalf of Veynex Embedded Software, third parties such as service providers who perform functions on our behalf, clients for whom we may propose you, third parties who have information on, for example, your reference or suitability, third parties to whom we provide your data (with your consent) or share data at your request in connection with data portability, and in all other cases if we are required to do so under applicable laws and regulations, for example to the police in the context of an investigation or by a court order or judgment.
8. Transfer abroad
Your personal data may be processed within countries of the European Economic Area (EEA). No processing of your personal data takes place outside the EEA.
9. Retention period
Veynex Embedded Software retains your personal data in accordance with applicable laws and regulations and for no longer than is necessary for the fulfilment of the purposes described above, unless such data is necessary for the fulfilment of a statutory retention obligation with retention periods prescribed therein.
10. Security of your personal data
Veynex Embedded Software will take appropriate technical and organisational measures to secure personal data against loss or against any unlawful form of processing. In this context, various measures have been taken, including encryption of data, encrypted communication and treatment of data as being confidential. Third parties engaged by Veynex Embedded Software to process your personal data must take the same technical and organisational measures to protect the personal data against loss or against any unlawful form of processing. Agreements in this regard have been recorded by Veynex Embedded Software in processor agreements.
11. Your rights
Under the General Data Protection Regulation, you have several rights. We would like to list these rights for you herewith:
1. Right of inspection
You have the right to access the data recorded about you at Veynex Embedded Software.
2. Right of correction and annulment
You have the right to have your data amended. You also have the right to have your data destroyed, unless it is reasonable to assume that further retention may be of substantial interest to someone other than you, as well as if a legal requirement precludes destruction.
3. Right of objection
A right to object means that you can object to certain processing of your personal data because of your specific situation. You have the right to object to all processing that is not based on your consent, the failure of Veynex Embedded Software to comply with legal obligations or for the protection of vital interests of yourself or others.
4. Right to restriction
You also have the right to restrict the processing of your data under certain circumstances. In brief, this means that Veynex Embedded Software "temporarily" freezes the processing of your data. You can invoke this right in four situations:
- pending the assessment of a correction request;
- if data should actually be deleted where you do not want deletion;
- if Veynex Embedded Software no longer needs the data, while you need the data for the preparation of legal proceedings;
- pending consideration of an objection.
5. Data portability
You have the right to receive (back) data provided by you to Veynex Embedded Software in a common file format. This right applies only to personal data that we process pursuant to your consent or an agreement entered into with you. Moreover, the right only applies to the data we already process in digital form (i.e. not to "paper" processing). You are free to subsequently transfer the data to another party.
6. Withdrawal of consent
For the data described above, we process your data on the basis of your consent. You have the right to withdraw a consent once given at any time. We will then discontinue processing as soon as possible. Withdrawal of consent does not have retroactive effect. All processing that has already taken place therefore remains lawful.
12. Deadlines
In principle, we will answer your questions/requests within four weeks of submitting the request. Should answering your question/request take longer, we will inform you within four weeks.
13. Changes
Things may sometimes change in the personal data we process or the applicable regulations. In that case, we may amend this privacy notice. In case of substantial changes, we will post a notification on the website and inform you of the change by e-mail.
14. Contact details
If you have any questions about this privacy statement, our privacy policy or wish to invoke any of your legal rights, please feel free to contact us using the details below:
Veynex Embedded Software
Attn: Information Security Officer ( ISO )
Transportlaan 25
6163 CX SITTARD-GELEEN
Phone : +31 (0)45 205 33 33 | E-mail : info@veynex.com
